The Economist

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Contract Processing Administrator

Contract Processing Administrator

ID 
2018-4655
Job Locations 
India-Gurgaon
Function 
Contract Administration

More information about this job

Introduction

 

The Economist Group logo

 

The Economist Group is the leading source of analysis on international business and world affairs. We deliver our information through a range of formats, from The Economist magazine and its website to events, research and electronic services. What ties us together is the objectivity of our opinion, the originality of our insight and our advocacy of economic and political freedom around the world.

 

The Group's legal and company secretarial department gives legal, corporate and company secretarial support and counsel to The Economist Group worldwide. It helps the Group in its execution of its commercial and corporate strategy, in the protection of its intellectual property rights, and in minimising its exposure to legal risk.

 

Currently, we are seeking a Contract Processing Administrator to process select contracts for The Economist Group’s various businesses.

Accountabilities

In the role you would be expected to: 

  • Check The Economist Group’s CRM system (Salesforce) to ensure that relevant contract fields have been completed accurately based on the signed contract and other required documents have been included.
  • Ensure that The Economist Group’s contract submission policies and processes are being followed; reinforce and communicate those policies and processes to relevant stakeholders in a diplomatic but clear and concise manner.
  • Accurately and expediently (within 24 hours of receipt) process all signed contracts - checking to ensure that all information required for invoicing has been provided in the CRM system (e.g. required purchase order numbers are provided, special invoicing instructions are reflected, commission splits are accurate and products and pricing are correctly identified).
  • Work closely with finance, billing and other relevant departments to ensure that relevant PeopleSoft codes for each sale are established.
  • Disseminate relevant codes and contracts to the applicable teams (e.g. Sales, Editorial, and Finance).
  • Provide contract reporting (or other associated sales reports) when requested / required.
  • If requested, initiate and manage the Group Invoice process for group sales (coordinating with Sales, Finance, Billing, etc.) when applicable.
  • Perform other operational support functions including (but not limited to):  
    • Maintain signatory authority lists
    • Complete vendor set-up forms provided by our clients
    • Keep up to date process binders for contract processing steps
  • Manage the orderly and accurate filling of all contracts and associated documents within designated databases and retrieve such contracts and documents when requested by stakeholders.
  • Provide clear and concise business operation process training to sales and other relevant personnel and develop applicable training materials, while reinforcing proper procedure / processes on an ongoing basis
  • Create and improve efficiencies in order processing and contract management, and provide process recommendations to managers and other relevant stakeholders.

Experience, skills and professional attributes

To succeed in the role you must have: 

  • An undergraduate degree           
  • Experience in contracts administration or processing
  • Familiarity and comfort extrapolating important terms from commercial contracts
  • Experience working with sales teams 

 

You will be able to demonstrate: 

  • Strong Excel, Word, and PowerPoint skills
  • Good project management skills
  • Prior experience with Salesforce or other CRM (customer relationship management) systems
  • English fluency
  • Attention to detail; good communication skills; self-motivated problem-solver; collaborative team player